Personnel Policies in Human Resource Management

PERSONNEL POLICIES



1). What is meant by personnel policies?

Ans. A policy is a plan of action. A policy is a predetermined course of action that establishes a guide to work towards accepted objectives.

Personnel policies are statements of personnel of an organization and provide a broad framework within which decisions on personnel matters can be made without reference to higher authorities. It lays criteria for decision making in the field of personnel management.

2). What are the characteristics of personnel policies?

Ans. The characteristics of personnel policies are:-

It is derived from the personnel objectives of the organization.
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Personnel policies are general statements of broad understanding.
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It reflects the recognized intentions of top management with regard to the human resources of the organization.
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Personnel policies are the standing plans.


3). What are the need of personnel policies?

Ans. The need of personnel policies arises basically from overall objectives of the organization; a corporate thinking is required which will guide decision making at all operating level. The spontaneous cooperation of employees can be achieved through a just and fair treatment to all. Personnel policies provide the basis for uniformity and consistency.



4). What are the importance of personnel policies?

Ans. The importance of personnel policies are:-

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Gives clear thinking

Helps the manager to guide the delegation of authority
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Guides for orientation and training of new employees
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Provide sense of security
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Provides uniformity and consistency of administration
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Provide continuity and stability



5). What are the principles of personnel policies?

Ans. The principles of personnel policies are as follows:-

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Put the right man in the right place.
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Train everyone for the assigned job.
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Make the organization a coordinated team.
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Supply right tools and right conditions of work.
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Give security with opportunity, incentive and recognition.
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Look ahead and plan ahead for more and better things.



6). How personnel policies are formulated?

Ans. The process of policy formulation involves the following steps:-

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Identifying the need: - All the areas requiring personnel policies are identified.

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Gathering information: - The next step is to collect necessary facts for its formulation.

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Examining policy alternatives: - On the basis of data collected, alternatives are appraised in terms of their contributions to the organizational objectives.

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Getting approval: - Top management has the final authority to decide whether a policy adequately represents the organization’s objectives.

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Evaluating policy: - From time to time policies should be evaluated to ensure best use. The following questions may be asked to evaluate a policy:

How clear is the policy statement?
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How well the policies reflect the company’s philosophy?
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What has been the effects and cost of the policy?
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How consistent it is?
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How much close is the policy to the ideal policy?